The following describes the duties of each of the officers:

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PRESIDENT – The office of President is the primary person responsible for the business operation of the Association and presides at the regular membership meetings and the Executive Board meetings.  The President automatically succeeds the Past President at the end of their term.

 

VICE PRESIDENT –The Vice President is responsible for the performance of the President’s duties in the absence of the President.  The Vice President will perform any tasks assigned to them by the President.  The Vice President position automatically succeeds the current president at the end of their term. 

 

SECRETARY – The Secretary is responsible for maintaining the non-financial records of the Association’s operations.  The Secretary provides meeting notes of all general membership and Executive Board meetings.  These notes/minutes will be recorded in a Secretary’s book and will be available for the general membership to review.  The Secretary is responsible for organizing and mailing out the quarterly newsletter.  The Secretary is also responsible for all non-financial correspondence for the Association business activities.  The Secretary shall act as the Treasurers' primary alternate to conduct the everyday business of collecting dues and signing up new members.

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TREASURER - The Treasurer is responsible for all the funds of the association.  The Treasurer shall maintain a detailed listing of the clubs membership and dues records.  The Treasurer shall report to the membership and publish a summary report in the Association’s newsletter.  The Treasurer shall maintain a record which they shall make available for inspection within five calendar days of his or her receipt of a written request for such an inspection from any member or a written or verbal request for such an inspection from the Executive Board. The Treasurer is responsible for maintaining the bank account with the current Treasurer and Presidents name on the account.  The Treasurer will be responsible for mailing out payments and reimbursements within 10 business days of notification.  The President or Vice-President may perform the duties of Treasurer as required.  The Treasurer shall maintain the membership records for the Association.

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NAVTA Representative - The NAVTA representative shall receive and disseminate information and updates to the state association from NAVTA.  The person will also submit a state update to NAVTA annually on the state of affairs in Arkansas.  The NAVTA representative will also perform any tasks assigned to them by the president.

Student Representative – The student representative will support the other officers as deemed necessary by the President.  They are also responsible for giving updates about student affairs and concerns.